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Records Subject Matter Guidelines

The Department has four Bureaus. The Consumer Finance Bureau, the Financial Institutions Bureau, the Securities Bureau, and the Supporting Services Bureau. The Department keeps and maintains records that relate to the administration by these Bureaus. In compliance with Idaho Code § 74-119, the following are guidelines on the subject matter of the Department’s records, organized by Bureau.

The Consumer Finance Bureau maintains regulatory and licensing records related to mortgage lender, brokers, and loan originators, collection agencies, credit/debt counselors, credit repair organizations, debt buyers, consumer lenders, payday lenders, and title lenders. Records include license applications, examination reports, general correspondence, consumer complaints, investigative reports, and administrative and judicial enforcement actions.

The Financial Institutions Bureau maintains regulatory and chartering records related to statechartered commercial banks, savings banks, credit unions, bank holding companies, trust companies and business and industrial development corporations. Records include examination reports, call reports, general correspondence, consumer complaints, investigative reports, and administrative and judicial enforcement actions.

The Securities Bureau maintains regulatory records related to the securities industry, including the sale of investment securities (e.g. stocks and bonds) and the records of individuals and entities (e.g. stockbrokers, broker-dealers, investment advisers, and companies raising capital) that offer investments to the public or that advise the public regarding investments. The Bureau also maintains records related to escrow agencies, money services businesses, and endowment care cemeteries. The types of records maintained by the Bureau include audit and inspection reports, securities registration statements, examination reports, licensing applications, notice filings, general correspondence, consumer complaints, investigative reports, and administrative and judicial enforcement actions.

The Supporting Services Bureau maintains records related to the administration of the Department. These records include budgeting records, purchasing records, personnel records, general correspondence, and other documents related to management of the Department.